Sample budget

Some cost guidelines (always consider a student co-pay, rather than a completely subsidized event):

  • BBQ: $4 – $5 per person
  • Lunch: $6 – $8 per person
  • Catered reception: $20 per person
  • Dinner/international food: $12 – $20 per person
  • Ticketed outings to sports, cultural events: $15 – $25 per person

Sample budget proposal for monthly dinner series, February to May

Monthly dinner (4 dinners, 30 attendees each)
Food and non-alcoholic drinks ($10 per person) $1,200.00
Subtotal $1,200.00
Final lecture and dinner event (150 people)
Food and drinks, buffet-style ($15 per person) $2,250.00
Audio/Visual (projector and sound rental) $100.00
Police detail $132.00
Subtotal $2,482.00
Total $3,682.00
Funding source(s)
Student group (confirmed) $482.00
GSC Funding Board (unconfirmed) $700.00
Graduate Student Life Grant $2,500.00
Total $3,682.00

 

Sample expenditure report for monthly dinner series, February to May

Monthly dinner (4 dinners, 30 attendees each)
Food and non-alcoholic drinks (budgeted $10 per person) $1,194.32
Subtotal $1,194.32
Final lecture and dinner event (150 people)
Food and drinks, buffet-style (budgeted $15 per person) $2,304.97
Audio/Visual (projector and sound rental) $150.00
Police detail $132.00
* Food for meetings to plan dinners and lecture $44.12
Subtotal $2,631.09
Total $3,825.41
Funding source(s)
Student group $625.41
GSC Funding Board $700.00
Graduate Student Life Grant $2,500.00
Total $3,825.41

* Reporting unexpected expenses and/or small deviations from your original budget is reasonable.