Write your proposal

Use the information below as a checklist for submitting your proposal. See also Follow the guidelines for additional details about the grant process.

Do your homework

Think through your plan and its implications.

  • Can you imagine any liabilities (potential for people to be hurt, potential legal issues, etc.)? How might you solve them? What can you find out ahead of time?
  • Does your plan involve another student group or MIT office? Make sure to reach out to them to secure their participation in your proposal.
  • Are there logistical complications? If you’re planning an event that will be ticketed, what service will you use to collect funds and issue tickets? Are there fees involved?

Write your proposal

Complete the proposal template. Clicking the link will download a Word document; you will need to enable macros to complete the template. Provide sufficient detail to enable the dean’s selection panel to evaluate your request. Contact Jessica Landry with questions at (617) 253-1958 or gslg [at] mit [dot] edu.

If you are planning an event, be sure to consult the Event Planning Guide published by the Campus Activities Complex & Student Activities Office.

Include a budget

See sample budget with cost guidelines. You may also use this optional budget template if you find it useful. Be sure to include:

  • Total funding requested
    Note any additional sources of funding, especially any matching funds. Are you contributing your own funds? Are ticket prices taken into account?
  • Detailed breakdown of how funds will be spent.
    Include details regarding number of participants and number of events; cost of publicity; as well as food and refreshments. Don’t forget to budget for police details and licensing fees, as necessary. Have you secured any matching funds? Have you considered cost sharing? Have you double-checked your math?
  • Overhead charges
    Ask your account supervisor if you are using an internal fund account; if so, this may entail additional budget considerations.
  • If you have an MIT account number you are using for this project, include it along with the acount supervisor. There is also a space for this on the cover page of your proposal. (Your MIT student ID is not an account number; be sure to ask if you have questions.)

Submit your proposal

  • Send your proposal with the budget to: gslg [at] mit.edu
  • Include the subject line “GSLG Proposal for [your title here].” If your project has been funded previously, be sure to include your grant code, for example, RFP10-2.
See also: Follow the guidelines